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You’ve been delivering excellent results that your clients love you for, which is the biggest reason behind your success. As a well-respected professional, your team and contractors rely on the right tools to deliver those signature results. Whatever your profession, you can probably pinpoint the software, hardware, and materials you couldn’t do without. Now, think about the other parts of your business beyond service delivery. How much more could you achieve if you used the right tools and services in every aspect of your business?
Chances are your team communicates through a flurry of text messages, stashes files in random places on cloud storage, jots down important notes in various apps on their devices, and keeps to-do lists that only they can access. Sound familiar? While working on projects as a team, it’s like hunting for treasure—except the treasure is crucial information scattered all over the place. It’s no wonder getting everyone on the same page takes constant effort! Wouldn’t it be great if everything were neatly organized and easily accessible under one roof?
Right Tools
Did you know that if you’re using Microsoft 365, all the essential communication, collaboration, and file storage tools mentioned above can be seamlessly integrated into one platform? Your Microsoft licensing likely covers all these well-integrated services, so all you need to do is take some time to implement what you’re already paying for and start reaping the benefits. The best starting point? Microsoft Teams. While it hasn’t always been bug-free, Microsoft has made significant improvements recently, and with the right implementation, it can be the central hub that keeps all the important aspects of a project connected and easily accessible.
Standards & Policies
When you design a well-thought-out system for storing and sharing critical knowledge, it lays the foundation for setting standards and policies that keep everyone on the same page. This approach saves your team from the chaos of disorganized information. Sure, the word “policy” might sound as exciting as watching paint dry, but trust me, your team will be much happier with clear guidelines in place than constantly frustrated by searching for information or being in the dark about recent decisions.
Regular Check-ins
Don’t be afraid to adapt as you go. Sometimes what works in theory doesn’t quite pan out in practice, and other times your needs may shift. Set a reminder every few months to check in with your team and find out what’s working well and what could be improved. This step will not only help you continuously up your game, but it will also show your team that you value their input.
Are you all on the same page? On a scale from 1 to 10, with 10 being amazing, what score would you give your team?
– Burak Sarac, Team Lead
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